Your group has determined to outsource a venture to an exterior agency. In some circumstances, the group could enable your crew to handle the venture, however as a rule, the group might want full reign and to handle the engagement themselves. What does this imply to the venture supervisor from the consumer group? Relying in your firm’s venture administration philosophy (i.e. do they see venture administration as a scheduling perform, or somebody that really manages the venture and threat), such a settlement could also be more difficult than you first suppose. Whereas it could be useful to have the skin help, it could require a change in your regular strategy and venture administration perform with a purpose to present, efficient, exterior crew assist and oversight.
I have been in conditions the place I used to be the contractor that has had clients instruct me on the method they wish to use and others which have allowed me to make use of my group’s experience to ship the most effective end result. I’ve additionally been in conditions the place my group is the shopper who has outsourced a venture and been chargeable for actually managing the exterior sources and different conditions the place requested to permit the contractor to exert full management over the administration, utilizing their very own strategy and practices.
Whereas the particular strategy wanted needs to be tailor-made to your particular scenario and group, I tremendous one of many extra uniquely difficult conditions is if you outsource an engagement, together with the administration/oversight and venture strategy. Whereas there are all the time alternatives for studying and development, the final situation might be troublesome and even complicated for a robust venture supervisor. The extent of authority and your position will rely significantly in your group’s viewpoint on venture administration. In case you are put in such a scenario, my recommendations are:
1. Clearly Perceive Roles & Obligations: Whatever the situation, clear position definition is a vital first step. You will want to know particular position expectations from each your group in addition to your contractor. Defining what the contractor is chargeable for all the way in which all the way down to communication along with your group can be essential.
2. Be Ready to Be a Passenger: Not being chargeable for operating the venture might be robust for sturdy venture managers who’re requested to interface with the exterior consulting group, particularly the place there are deviations out of your advisable strategy or the place you establish areas for enchancment and their course of is ready in stone. Understanding the roles and obligations of all concerned will make it easier to perceive the place you possibly can present worth and the place you possibly can intervene. You might also want to arrange your self for having extra of an administrative position than an orchestration or technical position. Understanding who does what is going to assist scale back the push and pull between organizations.
3. Guarantee There’s a Sound Escalation Path: When you could not have direct authority, it would be best to perceive what kinds of objects might be escalated and when. You will additionally want to make sure you have the correct assist inside your group. The shortage of direct and oblique authority, plus no assist doesn’t make for a affluent surroundings.
4. Make the most of Classes Discovered: Reviewing prior tasks, particularly these with lots of the identical variables is beneficial for educating the group and might even help your contractor. Proceed to gather intelligence on what works nicely and what does not work nicely, even when you do not have direct management over altering the fast scenario. This info might be helpful for not solely the present scenario, however future endeavors.
5. Educate Your Group on the Worth of Undertaking Administration: Though you could not have direct management over the venture and even the assist you want, by no means quit on educating the group and distributors on venture administration worth and finest practices. Hopefully the contractor will apply the identical venture administration rigor you’ll, but when not, there’s all the time a optimistic takeaway for you personally and hopefully professionally to your group. Assist educate your group in your discoveries, the affect of those discoveries and the teachings you’ve gotten realized by way of prior expertise. Undertaking administration is just not for the faint of coronary heart, however requires tireless perseverance. Present your group why you’re in your position and the large worth this perform can present your group.
There’s all the time one thing to be gained and realized from every scenario. Whereas outsourcing to a corporation that owns the administration of the venture could in a roundabout way make the most of your whole venture administration abilities, it should actually assist develop new ones.